Buying

For purchasing and IT offices

How to pay, what to send your finance office, and answers on data and security.

Ask for a quote
Tell us your program, department or society, and we send a dated quote valid for 30 days.
Send your purchase order
Send your tax-exempt form with it if you have one.
We send the invoice
ConductScience, the company that makes ScienceDex, sends the invoice with 30-day terms.
We open your account
The ScienceDex team opens your account and invites your first admin.

For your finance office

Invoice or purchase order
We invoice with 30-day terms and take your purchase order number.
Quote
A dated quote with the plan and the price, valid for 30 days.
Tax-exempt form
Send your form with your request or purchase order.
W-9
We send ConductScience’s W-9 on request.
Card
A program that joins through a member society can pay by card through Stripe, which sends the receipts.
Cancel
When you cancel, the plan runs to the end of the paid year, then ends.

Who keeps a CV?: Each person keeps their own CV, and it stays with them when a plan ends.
What does a department see?: Each person’s main CV, never their other CV versions or saved NIH biosketches. Never a home address, a personal phone, private notes or entries marked private. Read the full privacy rules
Is access logged?: Each time someone opens a CV, reads a section or downloads it, that person’s activity log shows who and when.
Can your staff open a CV?: The ScienceDex team can open an account read-only to help, and the person’s log shows each time.
How do people sign in?: With a ConductScience account, or with your school’s login once your IT team and ours connect it. See school sign-in
Can we get our data out?: Faculty download Word files and a full backup of their CV as JSON. Admins download CVs and reports, and your systems can read them through the read API. See the read API
Is traffic encrypted?: Yes. Traffic to the app, and between the app and its database, is encrypted in transit with TLS.